Best Review - Top 5 ways to disaster proof your project

T

he worst thing you can do is wait for a disaster to strike when it comes to your project. As they say, it is better to be safe than sorry, and that is definitely the case when it comes to managing any type of project. By doing this, you can decrease the chances of stakeholder disappointment. With that in mind, read on to discover five ways to disaster proof your projects.

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Top 1

Build in contingencies


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The first way to disaster proof your project is to build in contingencies. You can reduce costly mistakes by learning lessons from previous projects, whether they were your projects or not. It is always wise to take the time to review projects of a similar nature regarding complexity, size, and industry. This will enable you to decipher the root causes of any problems that came up. Once you have done this, you can put contingencies in place to allow for enough resources and time. Don’t make the mistake of setting your project up for failure by scheduling and estimating down to the wire.

Top 2

Constant communication, controlling and monitoring

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Once a project is underway, all deliverables and tasks need to be vetted on a continual basis against the company’s objectives. This will make certain that there is sufficient alignment. This enables you to capture any changes to key requirements early, which means you don’t waste any resources or time. It is also vital to do this so you can reduce the risk of dissatisfaction and misunderstandings with stakeholders.

Top 3

Ensure the team you select is success-minded


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You need to assemble skill-based teams instead of traditional departmental representation if you are to increase effectiveness and gain maximum benefits from project efforts. After all, people are the biggest asset of any organisation, which is why it makes sense to invest in a high-value project team and individual skills.

Top 4

Identify business requirements

Another way to disaster proof your project is to ensure that you accurately and sufficiently identify business requirements. You need to have an extremely clear grasp of all strategic goals, and you need to set, clarify and document the purpose of the project, as well as the expectations and the scope.

Top 5

Make sure that projects are a strategic fit

Disjointed projects have led to far too many missed opportunities, lost resources and time, and sunk costs. This is why more and more organisations are becoming concerned with strategic fit, and rightly so. It is shocking how many projects today are executed without considerable concerted focus and effort placed on why the projects were initiated to start with. Moreover, it is not only important to consider this from the beginning, but vetting needs to occur to make sure that the main fundamentals have not shifted. You will greatly increase the chance of failure if you ignore these critical points in the process. As you will learn during project management training, you always need to ask why a project is required and how it supports the goals of the business.

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